Managing a railcar fleet is no small task, but Tealinc makes it easier. Whether you own, lease, or are considering acquiring railcars, we offer a full suite of fleet management services to keep your operations running smoothly. From compliance and reporting to maintenance tracking and car repair billing audits, we help you reduce downtime, minimize costs, and maximize efficiency.
RAIL FLEET SERVICES
Rail Fleet Management & Support Services
🚆 Railcar Management & Compliance
- Private Railcar Mark registration & management
- UMLER, OT-57 registration, STB filings & required industry registrations
- Monthly tracking, EHMS monitoring, & equipment advisory alerts
- DDCT incident & destroyed equipment management
📊 Operational Reporting & Strategy
- Cycle time reports: transit, dwell & idle time tracking
- Bad order and out-of-route monitoring
- Freight rate research & origin-destination route optimization
- Subleasing & remarketing services
🛠 Railcar Maintenance & Repair Oversight
- Monthly Car Repair Billing (CRB) audits & invoice dispute resolution
- Running repairs (brakes, wheels, trucks)
- Preventative maintenance planning & historical repair tracking
- Escrow accounts for predictable maintenance budgeting
💡 Consulting & Custom Rail Strategy
- Railcar acquisition, leasing & financing guidance
- Vendor negotiations & shop management
- Industry best practices & process optimization
Why Tealinc?
Managing a rail fleet is complex, but Tealinc makes it easier by taking a proactive, cost-saving approach to fleet management. Railcar repair invoices are often filled with unnecessary charges, and many companies pay them without question. We audit every invoice, dispute incorrect charges, and maintain detailed historical records so you only pay for legitimate repairs—saving you money and eliminating unexpected costs.
Unexpected downtime can disrupt your operations and lead to costly delays. Tealinc helps prevent these issues with real-time fleet monitoring, faster repair turnarounds, and strategic railcar movement optimization. Our cycle time reports, route analysis, and maintenance tracking give you full visibility into your fleet’s performance, ensuring your railcars stay in service and on schedule.
No two businesses have the same rail needs, which is why we offer customized fleet support services. Whether you need full-service management, preventative maintenance planning, or expert consulting, we tailor solutions to fit your operation. With decades of industry expertise, we help you stay compliant, reduce costs, and keep your railcars running smoothly—so you can focus on growing your business.
Ready to Optimize Your Fleet?
Let’s make railcar management simpler and more cost-effective. Contact Tealinc today for a customized fleet support plan by clicking the button below.
FREQUENTLY ASKED QUESTIONS
Lost Your Railcar?
We’ll do the tracking, tracing and reporting. We’ll even follow up with the handling railroad to get your railcar moving timely and we’ll generate management reports telling you what your cycle times are and where railcars are getting delayed.
Not sure how to register your railcar?
We’ve got you covered we’ll do the UMLER registration for you.
No railcar mechanics on staff?
We have railcar maintenance experts on call to give you complete coverage. In fact, we’ll also provide data and reporting so we together can do a root cause analysis of what, when and where something isn’t working and make a plan to fix it. We’ll even set up an escrow account if you’d like and pay the maintenance bills direct on your behalf (after auditing them of course).
Railcar severely damaged or destroyed?
We got this covered thru our mechanical knowledge and rail repair facility network. We’ll also help you determine if a railcar is worth fixing or should be scrapped.
Confused by railroad repair bills?
Railroad invoices can be complex and often contain errors. Tealinc audits all repair bills, disputes incorrect charges, and maintains historical repair records to ensure you’re only paying for legitimate repairs.
Can Tealinc manage railcars that I don’t lease from Tealinc?
Our Railcar Support Services are available for Tealinc-owned and leased railcars. However, we also offer consulting for railcars outside our lease fleet—let’s talk about your needs!
What is OT-57?
You have heard the term but still not sure what it is all about. Don’t worry we’ll help walk you thru this important task making sure your loading locations are all registered with the railroads, so you don’t get penalized or get your private railcars ousted.
Not sure what it costs to ship your product or move an empty railcar?
Not sure what it costs to ship your product or move an empty railcar around? We’d be happy to do the rail rate research searching for the most effective routes.
Got too many railcars?
We’ll work to sublease them to other potential candidate customers lowering your cost and exposure. We’ll be glad to handle the paperwork as well. Our database reach is around forty thousand potential clients.
Not enough railcars?
Call us for our available inventory. We have cars ready for service.
What’s included in a Car Repair Billing (CRB) audit?
Each month, we review your repair invoices, verify charges, dispute incorrect items, and ensure that historical data is maintained for long-term cost tracking.
“Back in 2020 after realizing a requirement to add open top hopper railcars to our fleet, we identified Tealinc as a railcar supplier/lessor/seller/manager. I made attempts with others to acquire railcars but communication was typically lacking. Refreshingly, Tealinc responded to my request immediately! Kristen Kempson was the lead in helping me identify the exact railcars we needed for our project and offered several attractive pricing options. Julie Mink helped coordinate an on-site inspection directly on our behalf and managed the paperwork and financial aspects of the transaction which led to a successful closing on schedule with our time constraints. Shannon Rodgers coordinated the UMLER transfer, answered our Railinc questions and traced the cars daily until they arrived – even pushing the railroads to help get cars moving when they were stuck. We value our relationship with Tealinc and highly recommend their rail equipment services to others.”
-Stuart S., Partnered with Tealinc to Acquire Railcars and Grow Private Railcar Fleet
“As someone who has not done this before this quickly became a significant learning curve. Having the check issued to purchase the cars was the easy part of the process. It was much appreciated and a relief having the Tealinc team support our company in this process long after the check was in the bank. Thanks again!”
-Dave L., Partnered with Tealinc to Acquire Private Railcars and Utilized Onboarding Services
“Our company is a research firm that found itself with the necessity to ship large tonnages of proprietary zeolite from Nevada to Texas for use in the company’s patented well cement technology. While good at technology development, our company had no knowledge or experience with rail transportation. Fortunately, an associate recommended Tealinc to help with our rail shipment requirements. Tealinc was instrumental in our economic planning for rail shipment and provided expert guidance in the complicated issues of rates and Rules. Tealinc went a step further and met with our client in our behalf and even designed an unloading system at the delivery industrial complex. We lease our railcars from Tealinc and found Tealinc to be receptive to our unique fleet constraints which has led to the positive impression that Tealinc cares about what we do.”
– George A., Partnered with Tealinc in Consulting Services, Railcar Leasing Services and Railcar Management Services
“Freight logistics by railcar is a very complicated equation. Unless you understand the “ins” and “outs” of this industry, you could end up at several roadblocks. That is until we came across Tealinc’s consulting services that we were able to understand the necessary steps to accomplish using railcar for our freight needs. Tealinc made it easy to do business with them. They spelled out the action items they would take and the deliverables for using their consulting services. They were very professional and responsive when I have had questions about the project. They did what they said they would do and completed within the time-frame they proposed. I would highly recommend their services. They are a great group to work with.”
– Artie S., Partnered with Tealinc Through Consulting Services and Acquired Private Railcars
“[Our company] was in need of a railcar to assist in our maintenance operations. Tealinc was new to [us] as a supplier, but exceeded expectations as they put the deal together. From arranging an inspection to helping us find storage, the transaction was smooth and professional. Kristen Kempson and her co-workers also did an awesome job communicating with me and my team during the entire process. Timely and to the point each step of the way. I highly recommend Kristen Kempson and Tealinc.”
-Marc H., Partnered with Tealinc to Acquire Railcars and Utilized Onboarding Services
“I would recommend Tealinc and especially working with Julie Mink. Julie is a pleasure to work with. She is very knowledgeable about the railcar industry. Tealinc has purchased our railcars at our asking prices in tough business conditions. Tealinc has given us a value-added product by helping us understand the maintenance end of being a rail car owner. They are there to help with any questions. We value our relationship with Julie, and I would trust her and her team for all your rail needs. She understands and thrives on the values of establishing a strong working relationship. We appreciate and value our relationship with Tealinc.”
-Todd H., Partnered with Tealinc to Sell Railcars
“Thank you Tealinc! I have dealt with more than a few rail companies over the past 13 years and have never had a company that goes above and beyond to keep the customer informed as Tealinc has done. The staff is great from sales to rail car tracking, to their knowledge with the AAR rules and requirements is exceptional. Thanks again Tealinc. CSC appreciates all of your help!”
-Melynda W., Partnered with Tealinc to Acquire Railcars and Utilized Onboarding Services
“Our company owns and operates a hazardous and radioactive waste facility. Due to our remote location and longer distances from our customers, rail transportation is the most economical transportation method we have. We have worked with Tealinc since 2004 and have continued to work with them since then. Tealinc advised us on rail improvements and upgrades that resulted in the award of a cleanup contract. Tealinc was a trusted advisor to our company from the initial proposal submitted in 2004 through the contract award in 2007 and they continue to assist us today as the rail improvements are being constructed. Tealinc’s knowledge of the industry and equipment is a great benefit to our company and allow us to provide robust, economical transportation solutions to our customers. There are a lot of consultant to choose from with a variety of experience, but our company is glad we selected Tealinc as our rail improvement advisor.”
-Rodney B., Partnered with Tealinc Through Rail Fleet Consulting Services
“We exported some rail cars to Mexico. Tealinc organized the necessary testing to move the cars, provided us with daily updates on the car movements, and provided us with a most successful sales process.”
-Howard M., Partnered with Tealinc to Acquire Railcars and Utilized Onboarding Services
“Darell Luther, Tealinc’s Founder and CEO, has been our rail consultant for the past 3 years. His knowledge and experience with rail have been very beneficial to us as he has assisted us with locating railcars, creating scopes for railcar repairs, has reviewed and offered assistance with railyard layouts, track configuration and rail contracts. I highly recommend Darell and the team at Tealinc can be trusted to assist with your project needs.”
– Dan K., Partnered with Tealinc Through Consulting Services
“I have known and worked with Julie for ten years or so. What I appreciate the most is her absolute willingness to share and assist. She and the Tealinc team are very knowledgeable and their focus is on the customer’s needs above all.”
-Heather L., worked with Tealinc in Canada